Properties 
Reporting 
What's New Clear Ledger is a U.S.–based bookkeeping firm built around audit compliance and trust-account accuracy. We handle the work that slows in-house teams down—bank reconciliations, move-outs, bill and receipt entry, check runs, and statement support—so our clients stay compliant and focused on operations. Every task we complete is organized, documented, and ready for review, giving property managers confidence when audits come around.
When you take on a new property, we make sure it’s set up right from day one. We create new property profiles in AppFolio, configure bank accounts, upload lease documents, and ensure every GL code and owner relationship is properly linked. We also verify beginning balances, deposits, and recurring charges to avoid surprises later. Our onboarding process gives you clean, audit-ready books from the very first rent payment, so you can focus on managing — not troubleshooting setup errors.
When it’s time to offboard a property, we handle every accounting detail to close it out cleanly. That means reconciling deposits, finalizing vendor bills, transferring owner funds, and ensuring all ledgers balance to zero. We document the full process in AppFolio so you have a clear paper trail if questions arise later. Ending management doesn’t have to be messy — we make sure you can transition smoothly and maintain your compliance.
Buying or inheriting a portfolio comes with a lot of financial moving parts. We step in to organize it all. We import property data into AppFolio, review prior records, and ensure your books reflect accurate starting points for rent, deposits, and owner equity. If the previous management used a different system, we handle the conversion carefully so nothing gets lost. Our goal is to make acquisitions seamless from an accounting perspective, so you can hit the ground running with confidence.
We handle your tenant move-ins from start to finish inside AppFolio so everything is ready before keys ever change hands. We create new tenant profiles, ensure leases are accurately entered, verify prorated rent and deposits, and confirm that all charges flow correctly to the ledger. Our goal is to make every move-in seamless for both you and your tenant — no missing deposits, no wrong start dates, and no surprises when rent is due.
We manage the entire move-out process so your accounting stays clean and compliant. That means final rent and prorations, security deposit accounting, damage charges, and refund processing — all properly documented in AppFolio. We make sure every transaction hits the right GL, tenant balances close out to zero, and security deposit trust accounts reconcile without exception. You get a smooth transition to vacancy and clean ledgers for the next lease.
Tenant ledgers are the backbone of good property accounting, and we keep them accurate down to the penny. We review each tenant’s charges, payments, and credits to ensure they’re posting correctly in AppFolio. Any discrepancies, duplicate entries, or misapplied payments are caught and corrected quickly. Whether it’s ongoing rent collection or historical cleanup, we make sure your ledgers reflect reality so your reports and owner statements always tell the truth.
We handle owner disbursements with care and precision. Each payout is reviewed for accuracy, ensuring that management fees, reserves, and bills are all properly accounted for before funds go out. We process payments through AppFolio’s built-in tools and confirm they match the owner’s net income. Whether your clients prefer direct deposit or physical checks, we make sure they get paid on time — and that your books stay perfectly aligned.
Clear, accurate owner statements build trust — and we make sure yours do exactly that. We prepare, review, and deliver statements directly from AppFolio, ensuring that every income, expense, and management fee is classified correctly. Before statements go out, we double-check supporting documents like invoices and receipts so everything lines up. The result is transparent, professional reporting your owners can understand and rely on every month.
Vendor relationships rely on timely and accurate payments. We manage all vendor disbursements in AppFolio, verifying that each bill is approved, coded to the right property and GL, and properly linked to supporting documentation. We schedule and process payments based on your internal timelines, keeping vendors happy and your accounting in sync.
Every vendor is different — some prefer direct deposit, others need paper checks. We manage those preferences for you, setting up and maintaining the correct payment types within AppFolio. This ensures every payment is processed efficiently while keeping your audit trail clean and consistent. We help you maintain smooth vendor operations without the administrative headaches.
We take recurring vendor bills — utilities, landscaping, pest control, and more — and make sure they’re handled automatically and accurately. We set up recurring entries in AppFolio with the right frequencies, amounts, and GL codes, then review them regularly to prevent overcharges or duplicates. It’s one of the simplest ways we help you save time and avoid missed payments
From one-time maintenance invoices to ongoing service contracts, we enter and manage all your bills directly in AppFolio. Each bill is reviewed for accuracy, coded correctly, and attached to the right property for full transparency. We monitor due dates, confirm approvals, and prepare payments so you can focus on managing properties while we keep your payables running smoothly.
We keep your receivables organized and up to date so rent collection runs smoothly and cash flow stays predictable. Inside AppFolio, we monitor incoming payments, track balances, and apply funds to the correct tenants and properties. Late fees, partial payments, and prepaids are all handled with accuracy to ensure your ledgers match reality. When something doesn’t line up, we find it and fix it — before it becomes a problem.
We manage all your payables in AppFolio so bills get paid on time and every expense hits the right GL. We review invoices, verify approvals, and code each transaction to the correct property and vendor. Whether you’re paying maintenance teams, landscapers, or management fees, we make sure everything flows through cleanly and shows correctly on your reports. You’ll never have to wonder if a bill slipped through the cracks.
Bank reconciliation is one of the most important parts of property accounting, and we handle it with precision. We reconcile every bank account in AppFolio monthly — operating, security deposit, and trust — line by line. Our process ensures all deposits, payments, and transfers match exactly what cleared the bank. You’ll always know your books are current, compliant, and fully balanced down to the penny
Switching bank accounts inside AppFolio can be stressful if it’s not handled correctly — but we’ve got it down to a science. We manage the entire transition from old accounts to new ones, ensuring every property, owner, and trust ledger stays perfectly balanced throughout the process. That includes reassigning properties to the correct operating and trust accounts, updating payment settings for tenants and vendors, transferring deposits, and reconciling both banks to the day of changeover.
We also verify that all online payment connections, recurring transactions, and historical reports reflect the new setup seamlessly. No missed payments, no duplicate transactions, and no compliance issues — just a clean, organized switch that keeps your books accurate and your operations uninterrupted.
We create, review, and post journal entries to keep your general ledger accurate and compliant. Whether it’s recording management fee adjustments, owner contributions, or year-end accruals, we make sure every entry reflects real financial activity. Each transaction is fully documented in AppFolio, so you have a transparent trail for audits and reporting. Clean books start with clean journal entries, and we take that seriously.
Moving funds between accounts shouldn’t create confusion — and with us, it doesn’t. We record and verify all bank transfers in AppFolio, linking them to the proper properties and ledgers. Security deposit movements, reserve transfers, and inter-account adjustments are all tracked clearly, ensuring every dollar is accounted for. Your reconciliations stay clean, and your compliance stays intact.
Your chart of accounts is the foundation of your financial reporting. We maintain, organize, and standardize your GL structure in AppFolio so it reflects how you actually run your business. We’ll clean up redundant or unused codes, align categories across properties, and ensure every transaction posts where it belongs. The result is consistent, easy-to-read financial data that makes analysis simple and audits painless.
We don’t just record transactions — we verify that everything adds up. Our diagnostic reviews in AppFolio help catch inconsistencies before they snowball. We audit ledgers, check trust balances, and confirm your three-way reconciliation aligns across the board. If something looks off, we find the cause and fix it fast. Think of it as preventative maintenance for your books.
We help you get the most out of AppFolio’s online payment system. From setting up ACH and credit card options to troubleshooting payment issues, we make sure tenants, owners, and vendors can pay or get paid seamlessly. We reconcile all electronic transactions so nothing gets lost in the shuffle, giving you faster deposits and fewer headaches. It’s convenience backed by accounting accuracy.
We make sure your reports tell the full story of your portfolio — clearly, accurately, and on time. Inside AppFolio, we generate and review the core financial reports that drive your business: income statements, balance sheets, rent rolls, and cash flow summaries. We verify that all transactions are coded properly and that your numbers align across properties. Our goal is to give you reports you can actually rely on — not just to satisfy compliance, but to make better decisions for your business.
We take the manual work out of staying informed. We set up scheduled reports in AppFolio so your team and your owners receive accurate, up-to-date information automatically. Whether it’s weekly rent collection summaries, monthly owner distributions, or quarterly financial reviews, we handle the setup and monitoring to make sure the right people get the right data at the right time. It’s one less thing for you to remember, and one more thing you can count on being handled consistently.
We help your team feel confident using AppFolio the right way. Whether you’re onboarding new staff or refreshing your processes, we offer hands-on training focused on the areas that matter most — from posting charges to running reports. We tailor sessions to your specific workflow so your team learns not just what to click, but why. The result is fewer mistakes, faster workflows, and a team that truly understands your accounting system.
We know property management doesn’t stop at 5 p.m., and neither do we. Our after-hours support ensures that urgent accounting tasks, time-sensitive transactions, and unexpected issues don’t have to wait until morning. Whether it’s reconciling a late-night deposit or resolving an AppFolio posting error, we’re available to keep things running smoothly so you can stay responsive to your owners and tenants around the clock.
If your books have gotten messy or you’ve inherited a tangled AppFolio account, we can bring everything back into order. Our one-time cleanup service includes reviewing ledgers, correcting balances, standardizing GL codes, reconciling bank accounts, and verifying trust compliance. We’ll identify errors, fix them, and leave you with a system that’s accurate, organized, and easy to maintain moving forward. It’s the perfect reset for companies that want to start fresh with clean, reliable data.
Co Owner/Bookkeeper
Hi, I’m Jason — one of the owners here and a specialist in AppFolio-based bookkeeping. With over five years of experience, I help property management teams simplify their finances, resolve issues quickly, and keep everything running smoothly and efficiently.
Co Owner/Bookkeeper
Hi, I’m Hannah — co owner and detail enthusiast. I started working for a CPA, where I discovered my passion for turning numbers into clarity and insight. I’m efficient, responsive, and focused on delivering accurate, consistent results every time.
Bookkeeper
Hi, I’m Jessica — one of the dedicated bookkeepers here at Clear Ledger and a key part of the team behind the scenes. I value transparency, consistency, and clear communication, and clients know they can always count on me to be thorough, dependable, responsive, and professional.
Bookkeeper
Hi, I’m Marie — one of the bookkeepers here at Clear Ledger. With a background as a Financial Analyst at San Miguel Corp, I now specialize in supporting property management companies with accurate, detail-driven accounting. I take pride in solving problems at their source and giving clients confidence in their finances.
People 
Accounting 